5 Steps To Formulating An Effective Emergency Response Plan

Emergencies can occur in the workplace at any time, and since “accidents are always accidental,” it’s best to stay prepared before a disaster happens. To ensure the protection and safety of your employees, premises, and other business assets, creating a detailed emergency response plan (ERP) is a necessity. A comprehensive, clearly-written emergency action plan (EAP) does not only saves lives but also helps your business bounce back quicker after mishaps.

Here, we discuss important steps you need to take as a business owner while creating an emergency response plan for your organization. Let’s dive in.

Gather Your Team

Security is everyone’s business. It’s dangerous to leave the whole responsibility of securing your staff, facility, and other resources to the security guards alone. Hence, it’s important to seek the participation of every department while formulating emergency response plans for your company. In the end, how strong your EAP turns out to depend on how committed your team is. Therefore, ensure that every unit of your company is kept in the loop so that everyone can brainstorm and contribute to the plan.

Conduct a Risk Assessment

A risk assessment helps to identify weaknesses, potential hazards, and vulnerabilities within your organization. This will also help you prioritize what critical steps to take to beef up your security policies and what needs to be included in your ERP design. Essentially, your risk assessment should prioritize the risks to human lives, and also include risks to the business data and the environment.

In your risk assessment, consider threats such as fire, explosions, building collapse, active shooters/threats, earthquakes, bomb scares, chemical spills, equipment damage, flood, power outage, severe weather, and natural disasters.

State Performance Objectives

Creating performing objectives helps to keep the ERP development team on track and accountable. Performance objectives are tangible milestones you hope to achieve as you develop your emergency action plan. Here are some important recommendations while stating performance objectives for your ERP:

  • Reach out to local emergency personnel.
  • Conduct employee training.
  • Conduct a business impact analysis.

Create a Written Policy                         

Although the scope and size of your ERP will vary based on your company’s size, it’s recommended that your plan includes the following elements:

  • Channels of reporting emergencies immediately.
  • Evacuation procedures and emergency escape route assignments.
  • Accounting for all employees after an emergency evacuation.
  • Names or positions of contact persons in case of an emergency.

Form an On-Site Emergency Response Team

Appoint focused, proactive, and dutiful emergency response team leaders within your company to lead evacuation (when required), coordinate communication, perform a headcount, and contact local emergency responders with detailed information during emergencies. It’s also the responsibility of these leaders to ensure that physically-challenged employees, minors, and other vulnerable groups are safely evacuated during emergencies.

Finally, your ERP formulation concludes with the training and orientation of the response team. It’s necessary to ensure that they are equipped morally and strategically enough to successfully undertake emergency responses. Such training includes first aid practices, CPR, and EAD. Lastly, it’s also important to practice and review your EAP so you can ascertain how prepared your team is before tragedy strikes.

Finally, your ERP formulation concludes with the training and orientation of the response team. It’s necessary to ensure that they are equipped morally and strategically enough to successfully undertake emergency responses. Such training includes first aid practices, CPR, and EAD. Lastly, it’s also important to practice and review your EAP so you can ascertain how prepared your team is before tragedy strikes.

For your professional security solutions in Nigeria, contact Trivest Technologies on +234-802-230-6494 or forward a mail to [email protected]

https://trivestgroup.com/effective-emergency-response-plan/

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