How to Set up Folder & Windows Access Permissions to Share Company Files?

The QuickBooks versions come with identical component that is needed to be refreshed for QuickBooks, in order to make it work in a proper manner in the multi-user environment. The errors related to multi-user problems can be a bit difficult for the QuickBooks users to tackle. Thus, we have come with this blog post, where we will be talking about this problem in detail. Also we have discussed how a user can set up folder and windows access permissions to share company files.

The QuickBooks users can also ring up at our QuickBooks support toll-free number .i.e. +1-800-969-7370 for any kind of expert assistance.

What causes the error at the time of accessing the company file?

  • When the user changes the company files from an earlier version over a network.
  • This type of error could also be seen when any unusual files are missing in the installation of QuickBooks.
  • Also, in case of inadequate permissions for the network server, or Windows user.
  • Firewall blocking the issue can also lead to this type of error.
  • Damaged company file or shared folder can also lead to any such error.
  • If the file has .qbw or .qbw.adr as extension, then the user might face the error in accessing the file.

Steps to Setting up folder permissions

The steps involved in setting up the folder permissions are as follows:

  1. Firstly, use windows explorer for spotting the file or folder for which the user wants to edit the permissions.
  2. The next step is to right-click the enclosure and then click on Properties.
  3. Once done with that, move to the security tab.
  4. And then, tack Add for attaching a new control setting to the folder.
  5. The next step is to select the users, computers, or groups that this access control setting is applied, and then tick Add followed by hitting OK.
  6. Moving ahead, the user is required to remove an access restriction setting and then click on Remove.
  7. Now, the user is required to select the user or group and then make use of the corresponding checkboxes in the Permissions pane.

Steps to Setting windows access permissions to share company files

The user is required to ensure that the software has the right level of access and can help to prevent the future issues. In this blog, we will be providing you with the steps for windows 10, 8 and 7. Let us have a look at those steps:

  • Firstly, press Windows + R keys on the keyboard.
  • And then, the user is required to right click the folder containing the company files.
  • Moving ahead, select Properties > Sharing > Share Add.
  • The next step is to select the corresponding QBDataServiceUserXX for the version that you are currently using.
  • The last and final step is to fix the permission level of both users to full control and then hit Share option.

How to change folder permissions

  1. First of all you need to Press Windows+E keys on your keyboard to open the file explorer.
  2. After that right-click on the parent folder.
  3. After that choose properties.

Note: You need to perform these steps for each folder on the list but not all folders may apply to each installation as they refer to a specific version of QuickBooks Desktop.

C:\Program Data\Intuit\Entitlement Client\v8

C:\Program Data\Intuit\Entitlement Client\v6.0

C:\Program Data\Intuit\Entitlement Client\v5

C:\Program Data\Intuit\Entitlement Client\v3

C:\Program Data\Intuit\Entitlement Client

C:\Program Data\Intuit\QuickBooks Enterprise Solutions X.0 (X = version) or C:\Program Data\Intuit\QuickBooks 20XX (XX = year)



C:\Users\Public\Public Documents\Intuit\QuickBooks\FAMXX (XX = year)

C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files

C:\Users\Public\Public Documents\Intuit\QuickBooks\Sample Company Files\QuickBooks Enterprise Solutions X.0 (X = version) or C:\Users\Public\Public Documents\Intuit\QuickBooks\Sample Company Files\QuickBooks 20XX (XX = year)

  1. On the Security tab, choose Everyone.

Note: If Everyone is not listed in Group or User Name box, select Add and type in Everyone, then choose OK.

  1. Finally choose Full Control option, and choose Apply and OK button.

With this we come to the end of the blog post, and we hope that the user will be able to make use of the information provided in the blog to fix the bug.

However, in case any of your queries continues to trouble you, or if by any chance the user is unable to fix the error, then he/she can feel free to speak to our QuickBooks enterprise customer support team. All you need to do is to make a call at our toll-free number +1-800-969-7370 and our team of experts and QuickBooks professionals will be there to help you in a single call.

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