In accounting, there is something called bookkeeping although it is one of the traditional methods of keeping records of accounts, it still holds sway in record keeping and accountability while the digitized methods still stands side by side. Even at that, the place of keeping records cannot be compromised with or without technology. When it has to do with public funds, extra caution should be taken so that one wouldn’t incur cost on oneself.
I have here tips on how to keep record and account for public funds in a way it favors you and your public.
Be sure there is a standing budget: Understand first that public funds is not your personal money that you can choose to make purchases with at anytime, anywhere and at any rate that is favorable to you. Let me tell you, you can use public money and purchase something for them to eat; they will gladly join you, yet they will still serve you queries for not consulting them first.
Therefore, ensue there is a budget your group is working with, it will enable you ascertain and confirm how much you are giving out for a certain expenditure.
Match the budget with the funds at hand
If you have the funds, it’s not an oversight to have the budget too. It helps you align and match the budgets with the funds available. It gives a more preventive measure to extravagant spending of public funds.
Take stock of every expenditure
You will account for every dime that is spent, it doesn’t matter if you record the money or keep the money, what matters more is an accurate record that balances the total amount, expenditure and the cash at hand. What you may not know is that the tiniest amount of misplaced or misappropriated funds is enough to implicate you even a dime for transport fare should be approved before use, else you will have yourself to blame.
For more insight on keeping public funds, let me introduce you to these hand-picked accounting research work and materials; it will go a long way in helping you out